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<h1 style="text-align: center;">title</h1> <h2>[WHAT]</h2> <ol> <li>] how to create a personal productivity scaffold - thes are my notes on Merlin Mann’s <a href="http://www.43folders.com/2007/07/25/merlins-inbox-zero-talk/" target="_blank"><span style="color: #111111;">Inbox Zero talk</span></a> , most of it is what he describes as ” advanced common sense,” but that doesn’t make it any less valuable. Be sure to check out the <a href="http://www.43folders.com/2007/07/25/merlins-inbox-zero-talk/" target="_blank"><span style="color: #111111;">actual talk</span></a>.</li> <li>] this is my summary of his summary :)</li> </ol> <h2>[WHY]</h2> <ol> <li><strong>] get a system</strong></li> <ol> <li>]</li> </ol> <li><strong>] Most valuable natural resources for knowledge workers are Time and Attention</strong></li> <ol> <li>] Where I put attention says something about me as a person.</li> <li>What would the last two weeks of electronic life say about your priorities.</li> <li>Walls honor where you time and attention go.</li> <li>Demands are infinite.</li> <li>Email burgles time.</li> </ol> <li>] Joel Spolsky (on software) says: It’s good to<strong> think of available time and effort as a box</strong></li> <ol> <li>Every task is a block.</li> <li>Limited cu.in.</li> <li>Opportunity cost — putting crap in keeps cool stuff out.</li> <li>It’s a way of saying keep the stupid blocks out so you don’t have to take them out.</li> </ol> <li><strong>] Managing actions</strong> means that <strong>time and attention match to priorities.</strong></li> <ol> <li>] Should take time away from email.</li> <li>Admit that email is just a tube, a medium</li> <li>Don’t focus on it at the expense of other things</li> </ol> <li><strong>] There is a single place for anything(everything)</strong></li> <ol> <li>Know where stuff goes and put it there</li> </ol> <li><strong>] Process to Zero</strong></li> <ol> <li>] Never check (email) without processing to zero, ] Make sure you do something about it, ] Convert to actions</li> <ol> <li>] Decide in the moment what to do about it, then move on</li> </ol> <li>] Just checking is not enough, but there are other <strong>processing actions</strong> besides replying/responding…</li> <ol> <li>] But processing not equal replying.] To process answer the question: So what? -> Find the gold in the email.</li> </ol> <li><strong>] processing actions ( verbs)</strong></li> <ol> <li>] delete - anything that has no place, // archive is 1 folder,</li> <li>] delegate - horizontally or vertically forward, use a reminder to followup</li> <li>] reply - limit 3 lines, keep the ball moving,</li> <li>] defer - messages that are em based but may require, create a seperate folder* for 'to reply'</li> <li>] do - the 'task(s)' described in the message, if its a meeting schedule it, keep a seperate task list</li> </ol> <li><strong>] make processing a habit - </strong> "We are what we frequently do" — Aristotle</li> <ol> <li>] Processing regularly gives you time to get out of email — lets you do email less.</li> </ol> <li><strong>] processing TIPS</strong></li> <ol> <li>] Customize as needed.</li> <li>] Turn off autocheck.</li> <li>] Don’t leave email on. </li> <li>] Schedule once-per-hour dashes of 10 min. to process email.</li> </ol></ol> <li><strong>] to do lists</strong></li> <ol> <li>What ever goes on the to do list has a magical importance.</li> <li>Make a task list of things that are similar.</li> <li>Contexts.</li> <li>Technique-agnostic, but ubiquitous capture is important.</li> </ol></ol> <p><br /><br /><br /><br /></p> <h2>[WHERE]</h2> <ol> <li>] <a href="http://productivity.tumblr.com/" target="_blank">http://productivity.tumblr.com/</a></li> </ol> <h2>[WHEN]</h2> <ol> <li>] 2014-05-06</li> </ol> <h2>[EXAMPLE]</h2> <ol> <li>]</li> </ol> <h2>[HOW-TO]</h2> <ol> <li>]</li> </ol> <h2>[REFERENCE]</h2> <ol> <li>] src = ?</li> </ol> <p> </p> <p><br /><br /><strong>Cheat</strong><br /><br />Filter stuff out that doesn’t need to be checked frequently.<br /> But can’t filter stuff that requires mental engagement.<br />Use templates to automate frequent responses.<br /><br /><strong>No Fiddling<br /></strong><br />If you’re acting and not getting anything done, you’re not working.<br /><br /><strong>Remember, Finite?<br /></strong><br />Do the actions-to-priorities check once in awhile </p>