(public).sospep.subjects ~ view article ~ Scott-Hanselmans-Personal-Systems-Organization-Part-2

<h1 style="text-align: center;">Scott Hanselman's - PSO</h1>
<h1 style="text-align: center;">Personal System of Organization</h1>
<h2>[WHAT]</h2>
<ol>
<li>]&nbsp;in this podcast, Rey Bango, a colleague of Scotts at MSFT,&nbsp;interviews Scott on his personal systems of organization(PSO).</li>
<li>] how do you&nbsp;?? keep track of all things that are going on in your life / keep organized / manage all the different projects that your working on</li>
</ol>
<h2>[WHY]</h2>
<ol>
<li>]&nbsp;looking at the evolutions of Hanselmans PSO system over time. here is a breif summary of the content of this PODCAST(circa 2011)</li>
</ol>
<h2>[WHERE]</h2>
<ol>
<li><strong>[EVOLVE]&nbsp;Scotts systems is "always changing",&nbsp;</strong></li>
<ol>
<li>] Scott's always talking to&nbsp;people, even strangers,&nbsp;interviewing people(about 'their PSO'), asking them what they do</li>
</ol>
<li><strong>[CAPTURE]&nbsp;Scott is&nbsp; still "syncing to paper" - </strong>the more hectic/more chaotic/more unorganized&nbsp;things get, the more he uses single peice of paper, he carries it around with him, in his moleskine (mole skeena - uses 2, small and large)</li>
<ol>
<li>] with&nbsp;his <span style="text-decoration: underline;">fisher space pen</span></li>
</ol>
<li><strong>[CAPTURE] the #1 most important aspect about keeping organized&nbsp;is&nbsp;to&nbsp;able to&nbsp;CAPTURE stuff as it happens</strong></li>
<ol>
<li>] there's the "getting things done"&nbsp; aspect, but also&nbsp;THE "capture stuff as it happens aspect"</li>
<li>] ex "wife calls and asks get milk", where do you capture that , reys wife uses the bb task manager,</li>
<li>] reys like pen+paper, COMPLIMENTS with windows phone, outlook</li>
</ol>
<li><strong>[CAPTURE] to your "system", whatever "system" you use, you have to "trust it" and "be happy with it"</strong></li>
<ol>
<li>]&nbsp;GTD didnt work for Rey, it didn't feel natural to him, Rey also&nbsp;developed his&nbsp;own hybrid system&nbsp;of different systems</li>
</ol>
<li><strong>[ORGANIZE] breaking things up - over time</strong></li>
<ol>
<li>] very short term (next few days)</li>
<li>] short term (weeks, month)</li>
<li>] longer term ( year)</li>
</ol>
<li><strong>[ORGANIZE] progression - sense of movement over time</strong></li>
<ol>
<li>] conscious awareness of time and how time moves, how much time between now and ___</li>
<li>] wants to where he is going to be at a given time</li>
<li>] doesnt like digital watches because he doesnt get a sense of distance between&nbsp; 1pm - 5pm</li>
<li>] then he 'chops that time up" using the ..</li>
</ol>
<li><strong>[FOCUS] pomodoro system</strong></li>
<ol>
<li>] goal of a pomodoro is to focus, aka 'sprint' on a single task for 25 minutes</li>
<li>] the challenge is to do the task for the entire 25 minutes without any internal or external interruptions</li>
<li>] pomodoro system tries to teach you awareness of time and how you move through it</li>
<li>] sideeffect goal/result&nbsp;of the&nbsp;system is&nbsp;to help you&nbsp;identify what your 'internal' and 'external'&nbsp;interuptions&nbsp;are, and then try and eliminate them</li>
<li>] think about your tasks in how many 'pomodoros' it will take&nbsp;you to complete them</li>
<li>] whats the best way to manage external distractions</li>
<ol>
<li>philosopy - do for several days, measure interruptions ( ex 10 times every .5 hour),</li>
<li>first recognize your interruptions, second decide what your going to do about them</li>
<li>shut down email, (twitter,fb,what have) shut down messenger, turn off phone, DND sign on your door</li>
<li>whats great about a pomo, is that its only 25 minutes, shouldnt be too hard to work/focus for 25 minutes</li>
<li>scott schedules meetings with himself, shuts everything off, blocking</li>
<li>internal interuptions - your brain says ..., alt + tab to exit work task for ..., RECOGNIZE these, then take action ASK is this moving the ball forward</li>
</ol>
<li>] pomo system helps him deal with a sense of guilt when hes feeling that he hasnt "got things done", accomplished nothing,</li>
</ol>
<li><strong>[REVIEW] dont guilt yourself for burning a day</strong></li>
<ol>
<li>] everybody burns a day, where it becomes a problem is when your burning every day</li>
<li>] setting a sense of whats a reasonable amount of work you can get done in a day</li>
<li>] est 5-6 hours of work in a day after bath/breaks/lunch</li>
<li>] make little sprints and see homw</li>
<li>] easiser to&nbsp; manage smaller compartments of anything</li>
</ol>
<li><strong>[TOOLS] uses 4 different systems</strong></li>
<ol>
<li>] covey - quadrants - urgent+important, important not urgent, FOR categorizing time</li>
<li>] GTD - capture - trusted system, empty your brain of all things that could potentially cause you psychic weight, FOR releasing things</li>
<li>] POMODORO -</li>
<li>] gettingresults.com - JD Meir - agile system of organization applied to yourself</li>
</ol>
<li><strong>[GOALS] follows the rule of 3&nbsp;"things" you would like to get done</strong></li>
<ol>
<li>] plan for your EVERY day, ] 3 things you would like to accomplish today, +] 3 things nice to get done +] 3 you probably wont get done&nbsp;</li>
<li>] also for&nbsp;your WEEK, MONTH, YEAR</li>
<li>] scott uses one note to track these</li>
<li>] OPPOSITE of guilt is accomplishment/feeling of success</li>
<li>] have a PLANNING SESSION - <strong>monday vision</strong>&nbsp;-</li>
<li>] have a REVIEW SESSION&nbsp;- <strong>friday reflection</strong> - ] what you accomplished, ] what was easy, ] net effect ] not accomplished ] reason not able to &nbsp;</li>
<li>] sum = whats going well , what not , how can i help,</li>
<li>] NEED SYSTEM especially with many moving targets, what are your goals, how are you going to reach them</li>
<li>] recommends "setting boundaries" - set mins and maxs, 3 hours per week ON fitness, 8 hours&nbsp;ON relationships, 50 hours on work, - adjusting the progress</li>
</ol>
<li><strong>[ORGANIZE TRAVEL]</strong></li>
<ol>
<li>] before you go</li>
<ol>
<li>] batteries are charges, kids have what they need for school, leaky faucets are fixed, ...</li>
</ol>
<li>] printed itinerary for wife/family &amp; yourself</li>
<ol>
<li>] connections - bus, rental car, t</li>
<li>] travel routes</li>
</ol>
<li>] download some data to phone, dont rely on cloud,</li>
<ol>
<li>] qr code for airport check in&nbsp; - save screenshot</li>
<li>] WORK ] presentations ] documents&nbsp;]</li>
</ol>
<li>] leverage every bit of functionality you have</li>
<ol>
<li>] backup copy of data on</li>
<li>]</li>
</ol>
<li>] very set schedule</li>
</ol></ol>
<h2>[WHEN]</h2>
<ol>
<li><strong>] about PSO, its a little unorganized, always being changed</strong></li>
<ol>
<li>]</li>
</ol>
<li><strong>] the main point is, have some kind of a plan</strong></li>
<ol>
<li>] hope is NOT a strategy</li>
</ol>
<li><strong>]&nbsp;have&nbsp;a system&nbsp;and make it work for you</strong></li>
<ol>
<li>] it doesnt have to be one of the above, there are many</li>
<li>] if it doesnt work, pick something else</li>
</ol></ol>
<h2>[EXAMPLE]</h2>
<ol>
<li>]</li>
</ol>
<h2>[HOW-TO]</h2>
<ol>
<li><strong>] hanselman PSO keywords</strong></li>
<ol>
<li>capture</li>
<li>organize</li>
<li>focus</li>
<li>review</li>
<li>tools</li>
<li>goals</li>
<li>evolve</li>
</ol></ol>
<h2>[REFERENCE]</h2>
<ol>
<li>] <a href="http://www.hanselman.com/blog/HanselminutesPodcast268PersonalSystemsOfOrganizationReyBangoInterviewsScottHanselman.aspx" target="_blank">http://www.hanselman.com/blog/HanselminutesPodcast268PersonalSystemsOfOrganizationReyBangoInterviewsScottHanselman.aspx</a>&nbsp;<ol>
<li>] LISTEN to the hanselminutes podcast episode # 286 on&nbsp;scotts PSO (circa 2011-05-31)</li>
</ol></li>
<li><strong>] <a href="/view/article?id=197" target="_blank">hanselman's personal system organization - part 1</a></strong></li>
<ol>
<li>]&nbsp;my review of Scott's&nbsp; original blog post on his PSO</li>
</ol>
<li>] the [BRACKETED] and capitalized names are our CATEGORY names</li>
<ol>
<li>] <a href="/view/article?id=2777" target="_blank">sospep TM-categories</a> - listing/description of each,</li>
</ol></ol>

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