article

my notes on scott hanselmans

- personal systems of organization - video presentation -

 [WHAT]

  1. DISCLAIMER - PLEASE NOTE that these notes are MY TAKEAWAY on what scott said, this is not "what scott said officially" or verbatim or associated with, endorsed by, affiliated with scott in any way shape or form.
    1. This is just my opinion - please - tifwiw. Thank you!
  2. ] PREVIOUSLY= scott talks about finding a "system that works for you" - scotts "personal organization" system is an evolving collection of tools and methods, in this article i have denoted(with an ***) any new items that he hasn't mentioned previously in his
    1. previously posted articles on this subject
  3. ] CURRENTLY = scott is a process oriented guy who has acheived a high level of productivity (or a good i/o ratio) or "scaleD himself" particularily well ] in this presentation Scott shares some of the TOOLS and PROCEDURES he uses to acheive that high level of productivity.
  1. [00:00] scotts INTRODUCTION to scott
    1. ] works @ ms, kinda sucks, but I get to work on OSS, kinda cool,  some ppt humour, cats humour, finding Scott on google,
  2. [00:00] SCALING - scott( or you) on SCALING
    1. x] uses the EXAMPLE of when he was working on developing big banking systems, how very large systems are built by breaking  things down into very small units of work
    2. x] "do as little as possible as much as you can, the less you do, the more of it you can do"
  3. ] IGNORE - as much as you can
    1. ] ignore as much as you can, in order to ] Focus on 'what' captures your attention, ] exploit 'that' in as many ways as you can
    2. +] email tip - cc messages redirect to another folder
  4. [PROCEDURES]
  5. ] PLANNING - EFFECTIVENESS  - goal orientation
    1. ,x] ?=which direction am i going to run?
    2. x] doing the right things to acheive a particular outcome
  6. x] EXAMPLE - PLANNING - SYSTEM - rule of 3 - setting 3 goals/tasks for ] today(3), ] this week(3), ] this year(3)  
      1. ] monday vision, ] daily outcome, ] friday reflection
      2. x] src=GettingResults-TheAgileWay-by-JDMeier
  7. ] PROCESSING - EFFICIENCY -  i/o ratio++ 
    1. x] ?= how am i going to run?
    2. x] ?=what are the techniques that i am going to use?
  8. ] INPUT - CATCHING your "inbox" me@life.com , CAPTURE EVERYTHING
    1. ] your inbox is NOT just your email inbox, your inbox is all your email inboxes PLUS your telephone, your real(snail) mail box, newspapers, television, your computer, your chats, your SMS,  your ..., you get the picture
    2. ] src=?
  9. ] PROCESSING -AGGREGATION filters - ] use aggragators*, 1000+ is not a good #,
    1. ] EXAMPLE being a TV fan he uses the example of getting his first TIVO, now he has "all you can eat TV", the end result was that he was struggling to make/find time in his day to watch all the tv that he had ..
    2. ] SUGGESTIONS/TIPS find a few trusted sources, work on getting the best ones for what your interests are, scott uses a few sites like lifehacker, boingboing, theverge to get all of his tech news rather then trying to read 1000+ different rss feeds
  10. ] PROCESSING - 4 D's QUADRANT
    1. ] do it -
    2. ] defer it - illustration (decide when to do it=plan it)
    3. ] delegate it -
    4. ] drop it -
    5. x] src=GettingThingsDone-by-DavidAllen"
  11. ] PROCESSING  -4 QUADRANTS OF IMPORTANCE
    1. ] important && urgent
    2. ] important && !urgent
    3. ] !important && urgent
    4. ] !important && !urgent
    5. x] src=SevenHabitsOfHighlyEffectivePeople-StevenCoveys
  12. ] PROCESSING  ] 43 folders
    1. ] 43 folders, 31 * 1 FOREACH day, 12 * 1 FOR EACH month,
    2. ] src=?
  13. ] PROCESSING - filter ] email
    1. ] to VS cc
    2. ] example of getting his news from the guy at subway 
  14. ] PROCESSING - ] pomodoro technique
    1. ] a pomodoro is a measure for unit of time, after each pomodoro you take a 5 minute refresh break, after multiple pomodoros you can take a longer break,] PLANNING pomodoro technique - use pomodor's a unit of measurement to estimate tasks
    2. ] src=by Francesco Cirillo, director of XPLabs
  15. ] PROCESSING - ] SPRINTING
    1. ] Agile Method
    2. ] src=?
  16. ] PROCESSING.TIP - multiTASKING -
    1. x] uses "tablet=ipad" on the treadmill to get 28 hours into a 24 hour day,he is watching his favorite TV episodes while he is working out
  17. ] PROCESSING.TIP - scheduling "time" for your processing your email
    1. ] on your schedule
  18. ] AVOID INVESTING IN "walled gardens" like
    1. ] EX "walled gardens" = twitter, where content is not availabe/hard to find after 2 weeks
  19. ] INVEST in CREATING
    1. ] open source prj ] blog posts/articles, ] documentation,
  20. ] INVEST in ANALYSIS
    1. ] measure/record distractions in order to help you identify where and when they are occurring and then teach yourself to avoid them cc RescueTime
  21. ] OUTPUT
    1. goals VS accomplishments (i/o ratio)
  22. [TOOLS.online apps & services]
    1. ] evernote - online app that enables you to create "notebooks" of your "data", notebooks can be shared with other evernote users. has mobile app support and
    2. ] onenote - app and services by microsoft, similar to evernote, new is a mobile app for iphone and android
    3. ] ittt - online workflow automation -
    4. ] workflowy - * new online app for creating ... ] outlines, ]
    5. ] rescueTime - analysis sw app - that runs on your pc and records the amount of time that you spend in each app. you can review these reports on a periodic basis to determine potential problem areas
    6. ] instapaper & bookmarklets - Scott says it enables you to use kindle in the bathroom to read up on on all the interesting news articles that you didnt have time to read at the office.  
    7. ] dropbox - online storage app and service - the app synchs the various files that you are storing online,
  23. [TOOLS.other ]
    1. ] hipster PDA - synching to paper -
    2. ] 43 folders - 

[REFERENCE]

  1. (id=#) ] my lj/time_management=productivity - tm_productivitiy_systems -
  2. scotts blog article Its not what you read, its what you ignore  with link to the video presentation (45:00)
  3. about scott -
  4. about me -
  5. about sospep
    1. overview -
    2. introduction -
    3. getting started - 
    4. features -
    5. benefits -

 

[POSTing]

  1. Another Excellent presentation by Scott. Definetly worth the 42 odd minutes of your time, if you don't have that 42 minutes to invest right now ive summarized (what i beleive) to be are the key points/highlights here in a 2 page 2 minute read. See ... you've just gained 40 minutes, your already being more productive.

[DEST]

  1. dest = g+ comment,
  2. dest = scotts blog comment
  1. ] quote - type FADE in, then keep typing
  2. ]
  3. ] PROCESSING - ] SCALING*  cc my mem=] "do as little as possible, as many times as you can", cc UOW, d tasks. VS actual
  4. ]
  5. ] ignore as much as you can, in order to
  6. ] Focus on 'what' captures your attention,
  7. ] exploit 'that' in as many ways as you can
  8. ]
  9. ] info anology 1 - coding - 2 books ,  
  10. ] in the beginning ... there was only a couple of books that held all the worlds information (FADE IN to books ="C", "Assembly")
  11. ]  
  12. ] danger signs -
    1. ] one more week, one more month, ...
    2. ] HOPE is NOT a strategy - letting life happen
  13. ] effectiveness (goal )
    1. > ] juxtaposeD [<
  14. ] efficency  ( process oriented )
  15. ]
  16. ] PROCESS - TRIAGEing your-INBOX
  17. ]
  18. ] Nature of work
    1. src=DavidAllen
    2. ] pre-defined , ] scheduled
    3. ] appears
    4. ] defining work - scotts comment on this being where your focus should be
  19. ] 4 D's
  20. x] 4 Q's
    1. ] crisis | preparation | interuption | Trivial
    2. ] phone/inpersion | project work | im, test, em | twitter, web, news
  21. ] drop things - communication is fault tolerant, you are not a failure, its its important it will come back to you
  22. x] 3 outcomes
  23. ] EFFICIENCY ?homowner? = all data streams - sort by signal/noise
    1. ex PRI 1] phone 2] em.work 3] em.personal 4] twitter 5] google reader 6] tivo
  24. ] 21:00 -


 

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ID: 196

NAME: REVIEW-VIDEO-Scott-Hanselmans-Personal-Systems-Organization

DESCRIPTION: [42:00]VIDEO - my review of scott hanselman's presentation (@webstock 2012) on his personal systems of organization(PSO). my take on the "key tools and methods" scott uses to acheive his uber productivity ...

AUTHOR: article.author/s

EDITOR: article.editor/s

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STATUS: Write

PRIORITY: -5

OWNER ID: 75

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