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Scott Hanselman's - PSO

Personal System of Organization

[WHAT]

  1. ] in this podcast, Rey Bango, a colleague of Scotts at MSFT, interviews Scott on his personal systems of organization(PSO).
  2. ] how do you ?? keep track of all things that are going on in your life / keep organized / manage all the different projects that your working on

[WHY]

  1. ] looking at the evolutions of Hanselmans PSO system over time. here is a breif summary of the content of this PODCAST(circa 2011)

[WHERE]

  1. [EVOLVE] Scotts systems is "always changing", 
    1. ] Scott's always talking to people, even strangers, interviewing people(about 'their PSO'), asking them what they do
  2. [CAPTURE] Scott is  still "syncing to paper" - the more hectic/more chaotic/more unorganized things get, the more he uses single peice of paper, he carries it around with him, in his moleskine (mole skeena - uses 2, small and large)
    1. ] with his fisher space pen
  3. [CAPTURE] the #1 most important aspect about keeping organized is to able to CAPTURE stuff as it happens
    1. ] there's the "getting things done"  aspect, but also THE "capture stuff as it happens aspect"
    2. ] ex "wife calls and asks get milk", where do you capture that , reys wife uses the bb task manager,
    3. ] reys like pen+paper, COMPLIMENTS with windows phone, outlook
  4. [CAPTURE] to your "system", whatever "system" you use, you have to "trust it" and "be happy with it"
    1. ] GTD didnt work for Rey, it didn't feel natural to him, Rey also developed his own hybrid system of different systems
  5. [ORGANIZE] breaking things up - over time
    1. ] very short term (next few days)
    2. ] short term (weeks, month)
    3. ] longer term ( year)
  6. [ORGANIZE] progression - sense of movement over time
    1. ] conscious awareness of time and how time moves, how much time between now and ___
    2. ] wants to where he is going to be at a given time
    3. ] doesnt like digital watches because he doesnt get a sense of distance between  1pm - 5pm
    4. ] then he 'chops that time up" using the ..
  7. [FOCUS] pomodoro system
    1. ] goal of a pomodoro is to focus, aka 'sprint' on a single task for 25 minutes
    2. ] the challenge is to do the task for the entire 25 minutes without any internal or external interruptions
    3. ] pomodoro system tries to teach you awareness of time and how you move through it
    4. ] sideeffect goal/result of the system is to help you identify what your 'internal' and 'external' interuptions are, and then try and eliminate them
    5. ] think about your tasks in how many 'pomodoros' it will take you to complete them
    6. ] whats the best way to manage external distractions
      1. philosopy - do for several days, measure interruptions ( ex 10 times every .5 hour),
      2. first recognize your interruptions, second decide what your going to do about them
      3. shut down email, (twitter,fb,what have) shut down messenger, turn off phone, DND sign on your door
      4. whats great about a pomo, is that its only 25 minutes, shouldnt be too hard to work/focus for 25 minutes
      5. scott schedules meetings with himself, shuts everything off, blocking
      6. internal interuptions - your brain says ..., alt + tab to exit work task for ..., RECOGNIZE these, then take action ASK is this moving the ball forward
    7. ] pomo system helps him deal with a sense of guilt when hes feeling that he hasnt "got things done", accomplished nothing,
  8. [REVIEW] dont guilt yourself for burning a day
    1. ] everybody burns a day, where it becomes a problem is when your burning every day
    2. ] setting a sense of whats a reasonable amount of work you can get done in a day
    3. ] est 5-6 hours of work in a day after bath/breaks/lunch
    4. ] make little sprints and see homw
    5. ] easiser to  manage smaller compartments of anything
  9. [TOOLS] uses 4 different systems
    1. ] covey - quadrants - urgent+important, important not urgent, FOR categorizing time
    2. ] GTD - capture - trusted system, empty your brain of all things that could potentially cause you psychic weight, FOR releasing things
    3. ] POMODORO -
    4. ] gettingresults.com - JD Meir - agile system of organization applied to yourself
  10. [GOALS] follows the rule of 3 "things" you would like to get done
    1. ] plan for your EVERY day, ] 3 things you would like to accomplish today, +] 3 things nice to get done +] 3 you probably wont get done 
    2. ] also for your WEEK, MONTH, YEAR
    3. ] scott uses one note to track these
    4. ] OPPOSITE of guilt is accomplishment/feeling of success
    5. ] have a PLANNING SESSION - monday vision -
    6. ] have a REVIEW SESSION - friday reflection - ] what you accomplished, ] what was easy, ] net effect ] not accomplished ] reason not able to  
    7. ] sum = whats going well , what not , how can i help,
    8. ] NEED SYSTEM especially with many moving targets, what are your goals, how are you going to reach them
    9. ] recommends "setting boundaries" - set mins and maxs, 3 hours per week ON fitness, 8 hours ON relationships, 50 hours on work, - adjusting the progress
  11. [ORGANIZE TRAVEL]
    1. ] before you go
      1. ] batteries are charges, kids have what they need for school, leaky faucets are fixed, ...
    2. ] printed itinerary for wife/family & yourself
      1. ] connections - bus, rental car, t
      2. ] travel routes
    3. ] download some data to phone, dont rely on cloud,
      1. ] qr code for airport check in  - save screenshot
      2. ] WORK ] presentations ] documents ]
    4. ] leverage every bit of functionality you have
      1. ] backup copy of data on
      2. ]
    5. ] very set schedule

[WHEN]

  1. ] about PSO, its a little unorganized, always being changed
    1. ]
  2. ] the main point is, have some kind of a plan
    1. ] hope is NOT a strategy
  3. ] have a system and make it work for you
    1. ] it doesnt have to be one of the above, there are many
    2. ] if it doesnt work, pick something else

[EXAMPLE]

  1. ]

[HOW-TO]

  1. ] hanselman PSO keywords
    1. capture
    2. organize
    3. focus
    4. review
    5. tools
    6. goals
    7. evolve

[REFERENCE]

  1. ] http://www.hanselman.com/blog/HanselminutesPodcast268PersonalSystemsOfOrganizationReyBangoInterviewsScottHanselman.aspx 
    1. ] LISTEN to the hanselminutes podcast episode # 286 on scotts PSO (circa 2011-05-31)
  2. ] hanselman's personal system organization - part 1
    1. ] my review of Scott's  original blog post on his PSO
  3. ] the [BRACKETED] and capitalized names are our CATEGORY names
    1. ] sospep TM-categories - listing/description of each,
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ID: 2778

NAME: Scott-Hanselmans-Personal-Systems-Organization-Part-2

DESCRIPTION: ] SUMMARY By Don Sagrott - Scott Hanselman's Personal Systems Organization(PSO) - podcast # 268 on Scott's "productivity systems"

AUTHOR: article.author/s

EDITOR: article.editor/s

PUBLISHER: article.publisher/s

STATUS: Write

PRIORITY: -5

OWNER ID: 75

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