(public).sospep.events ~ view task ~ CREATE-article-reply-hn-post

<h1 style="text-align: center;">re: asset management features in sospep objects</h1>
<h2>[previously] reply to post on hn</h2>
Our product (sospep.com) is a suite of web based apps that includes a simple, lightweight, inventory management app.&nbsp; The full&nbsp;feature set of the sospep suite extends well beyond "simple inventory management" but if that is the only thing that you wanted to use it for, you certainly could. (focus is our favorite f word)
The "o" in sospep is for "objects" our "generic inventory management" app&nbsp; - each inventory 'item' record that you create has fields FOR properties LIKE name, description, qty, unit, cost, etc but also has an open html or plain text field named 'contents' where you can add up to 64KB of formatted html || plain text with any "additional details/notes/??" that you desire.
For example - we don't have a 'serial number' field as 1 of our item properties, you could include that in your 'content notes'. Whats cool about our "contents" field is our "templates feature" which gives you the ability to assign and use a template that you create to the field, so that the "data" entered in each item record is consistent across all of your item records.
You can also create 'item categories' to organize all your equipment inventory items - for example by Equipment type, by Company departments, by WhatEver floats your boat.
With each 'item' record you add, you also have the ability to upload&nbsp;an associated file or files. We typically use this to associate 'images' of the 'item' but if you wanted to scan a reciept to .pdf/.doc/.whatever file format etc, we could make that happen for you.&nbsp;&nbsp;
You could "email" your accountant or anyone, your 'item' record(s) directly from within the app OR you could add them as authorized user on your account and they could simply log in and access the same 'inventory reports' that you do, whenever they needed them.
the sospep suite also has an integrated contact management app (p is for people), so for any of your employees that have equipment assigned to them, you can then simply add them as a 'contact' and you can then link the 'inventory item' to your employee contact record and you can then generate a report that includes the 'equipment(items) by employee'.
We are close to launching (2014 qtr ??) our production version and would love to onboard a few companies to do some more 'real world' testing. Please feel free to contact me (info at sospep com) with any questions/thoughts you may have about the product.
You can try it out for free now on our open(http) servers and we are targeting a price of about $10/month for our premium version on secured(https) servers
We are close to launching our production version and would love to onboard a few companies to do some more 'real world' testing. Please feel free to contact me (info at sospep com) with any questions/thoughts you may have about the product. We are targeting a price of about $10/month for our premium version once we reach production and can set you up on the beta for no charge, if your interested in trying it out.
Of course we have a 'whole bunch of stuff' that we are 'working on' where&nbsp;(we believe) our products can really 'knock it out of the park' and if your interested you can certainly *read more* about our plans.&nbsp;&nbsp;
<a href="/view/task?id=3856" target="_blank">http://sospep.com/view/task?id=3856</a>
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<h2>[currently] an extended reply with more 'sospep object'&nbsp;details</h2>
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Our product (sospep.com) is a suite of web based apps that includes a simple, lightweight, inventory management app.&nbsp; The full&nbsp;feature set of the sospep suite extends well beyond "simple inventory management" but if that is the only thing that you wanted to use it for, you certainly could. (focus is our favorite f word)
<h3>sospep - the "o" is for objects</h3>
The "o" in sospep is for "objects" our "generic inventory management" app&nbsp; - each inventory 'item' record that you create has fields FOR properties LIKE name, description, qty, unit, cost, etc but also has an open html or plain text field named 'contents' where you can add up to 64KB of formatted html || plain text with any "additional details/notes/??" that you desire.
For example - we don't have a 'serial number' field as 1 of our generic item properties, you could include that information&nbsp;in your 'content notes'. Whats cool about our "contents" notes&nbsp;field is our "templates feature" which gives you the ability to assign and use a template that you create to the field, so that the "data" entered in each item record is consistent across all of your item records.
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You can also create 'item categories' to organize all your equipment inventory items - for example by Equipment type, by Company Departments, by WhatEver floats your boat. I would suggest organizing your Equipment by Equipment Type and your Employees by Department, you could then generate reports on both Equipment by Type and Equipment by Department.&nbsp;
Our import feature enables you to quickly categorize your equipment by importing an&nbsp;existing&nbsp;" equipment organizational structure (if it exists)&nbsp;from our 'public sospep' database. For example we&nbsp;currently have a technology-hardware&nbsp;'warehouse' that give you a structured way to organize your technology products like (PCs, smartphones, peripherals, ...).&nbsp;Of&nbsp;course it may&nbsp;NOT be&nbsp;exactly what you want, but the beauty of&nbsp;'this' is that you can easily modify any 'organization structure' that you import to ADD any categories it doesnt have OR remove any categories you don't need. 
Also note&nbsp;that we have a&nbsp;'Company Organizational structure' that you&nbsp;can import to use&nbsp;for quickly categorizing your Employees by Department. 
You could use our people app to manage your employee contact base but if your already using another app for CM that exports to&nbsp;a standard .vcf file you can quickly import those records into your sospep vs having to create them from scratch.
And finally, if you cant be bothered with organizing/structuring anything, you certainly dont have to. You can stick with&nbsp;using the 'default' categories and keep everything in 1 spot.
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With each&nbsp;'item' record, you&nbsp;also have the ability to upload an associated files or files, we typically use this to associate&nbsp;'image(s)' of the 'item', but if you wanted to scan a reciept to .pdf/.doc/.whatever 'file format' etc, we could make that happen for you.&nbsp;&nbsp;&nbsp;
All of our apps have a built in image viewer to present 'images' in a slideshow like display,&nbsp;AND&nbsp;I just added a FEATURE REQUEST&nbsp;&nbsp;(as can any of our users) for adding additional viewers so users&nbsp;could also browse .pdf, .doc, .??? for other 'popular file formats' from the browser without the necessity of the&nbsp;user using a browser plugin &nbsp;
 
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You could "email" your accountant or anyone, your 'item' record(s) directly from within the app OR you could add them as authorized user on 'your&nbsp;sospep' and they could simply log in and view/access the same 'inventory reports' that you do, whenever they needed them. We do have different 'access' levels that you can specify for any assigned 'users' so that they can have read(view) only OR read/write&nbsp;OR read/write and delete permissions.&nbsp;&nbsp;
<hr />
the sospep suite also has an integrated contact management app (the first 'p' is for people), so for any of your employees that have equipment assigned to them, you can then simply add them as a 'contact' and you can then link the 'inventory item' to 'your employee contact record' and you can then generate a report that includes the 'equipment(items) by employee'.
<h3>sospep - launch date for 'production' version 1.0</h3>
We are close to launching (2014 qtr ??) our production version and would love to onboard a few companies to do some more 'real world' testing. Please feel free to contact me (info at sospep com) with any questions/thoughts you may have about the product.
You can try it out for free now on our open(http) servers and we are targeting a price of about $10/month for our premium version on secured(https) servers
<h3>sospep - more goodness and the future, a peek at the cool bits</h3>
Of course we have a 'whole bunch of stuff' that we are 'working on' where this product can really 'knock it out of the park'(we think) and if your interested you can certainly *read more* about our plans.&nbsp;&nbsp;&nbsp;
<h2>[next]</h2>
<ol>
<li>] sopsep is an integrated, extensible web based&nbsp;app suite, what 'other apps' are in the suite and&nbsp;how can they help me manage my assets?</li>
<ol>
<li>Subjects - knowledge management - app</li>
<ol>
<li>]</li>
</ol>
<li>Objects - inventory management</li>
<ol>
<li>] see more below IM options detailed below&nbsp;including&nbsp;] create PO ]</li>
</ol>
<li>Systems - procedures management</li>
<ol>
<li>] document 'any processes' that you use to manage your inventory assets, this comes in&nbsp;very handy when&nbsp;heading out on&nbsp;vacation&nbsp;and someone else needs to fill in for you while your gone.&nbsp;&nbsp;&nbsp;</li>
</ol>
<li>people - contacts </li>
<ol>
<li>]</li>
</ol>
<li>events - time management -</li>
<ol>
<li>] track your tasks and time related to managing your inventory</li>
<li>] schedule&nbsp;equipment and other assets &nbsp;</li>
</ol>
<li>places - locations management -</li>
<ol>
<li>] create a map - to your inventory -</li>
</ol></ol>
<li>] what about mobile?? </li>
<ol>
<li>]</li>
</ol>
<li>] more on Objects</li>
<ol>
<li>] purchase order</li>
<li>] expense reporting</li>
<li>]</li>
</ol></ol>
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POST on hn Sunday Ideas section (2014-04-20)
 I'm responsible for purchasing our computer equipment for our startup. Every time I make a purchase on our company (@MakeSpace) credit card, I have to ] remember to send an email to our accountants (] record the purchase as an asset, ] depreciation for taxes, etc).
More importantly,&nbsp;&nbsp;
] it's hard to keep track of what equipment was given to each employee. I imagine at a larger company this would be handled by an IT department, but sub 50 people I'm doing this on a spreadsheet myself.
] Would love a simple web app to record serial # of machine, receipt (that I could upload PDF), ] date purchased, ] employee, etc.
Happily would pay monthly SaaS. Please message me if anyone knows of this type of product. I'd happily be your first customer if you want to build it.
&nbsp;** ************************************* *** Forward an email receipt to <a href="mailto:yourcompanyA87y5@trackmyreceipts.com">yourcompanyA87y5@trackmyreceipts.com</a> and have it auto-create a purchase record &nbsp; *] Upload a PDF invoice or receipt &nbsp; ] Manually create a purchase &nbsp; Track purchase orders &nbsp; Enter serial numbers &nbsp; Track depreciation &nbsp; Produce reports of in-service equipment &nbsp; Enter a comment about deployed location (e.g. John Smith, or Board Room) &nbsp; Track service history?

~ view task ~ TaskGroup] MANAGEMENT FROM [ Plan] plan-projects IN [ calendars] prj-024-sospep-business