(public).sospep.subjects ~ view article ~ REVIEW-VIDEO-Scott-Hanselmans-Personal-Systems-Organization

<h1 style="text-align: center; padding-left: 30px;">my&nbsp;notes on&nbsp;scott hanselmans </h1>
<h1 style="text-align: center;">- personal systems of organization&nbsp;- video presentation - </h1>
<h2>&nbsp;[WHAT]</h2>
<ol>
<li>DISCLAIMER - PLEASE NOTE that these notes&nbsp;are MY TAKEAWAY on what scott said, this is not "what scott said officially" or verbatim or associated with, endorsed by, affiliated with scott in any way shape or form.</li>
<ol>
<li>This is just my opinion - please -&nbsp;tifwiw. Thank you!</li>
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<li>] PREVIOUSLY=&nbsp;scott&nbsp;talks about finding a "system that works for you" - scotts "personal organization" system is an evolving collection of tools and methods, in this article&nbsp;i have denoted(with an ***)&nbsp;any new items that he hasn't mentioned previously in his</li>
<ol>
<li>previously posted articles on this subject</li>
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<li>] CURRENTLY = scott is a process oriented guy who has acheived a high level of productivity (or a&nbsp;good i/o ratio) or&nbsp;"scaleD himself" particularily well ] in this presentation&nbsp;Scott&nbsp;shares&nbsp;some of the&nbsp;TOOLS and&nbsp;PROCEDURES he uses to acheive that high level of productivity.</li>
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<li>[00:00] scotts INTRODUCTION to scott</li>
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<li>] works @ ms, kinda&nbsp;sucks, but I get to work on OSS, kinda&nbsp;cool,&nbsp; some ppt humour, cats humour, finding Scott on google,</li>
</ol>
<li>[00:00] SCALING - scott( or you) on SCALING </li>
<ol>
<li>x] uses the EXAMPLE of when he was working on developing big banking systems, how very large systems are built by breaking&nbsp; things down into very small units of work</li>
<li>x] "do as little as possible as much as you can, the less you do, the more of it you can do"</li>
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<li>] IGNORE - as much as you can</li>
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<li>] ignore as much as you can, in&nbsp;order to ] Focus on 'what' captures your attention, ] exploit&nbsp;'that' in as many ways as you can</li>
<li>+] email tip - cc messages redirect to another folder</li>
</ol>
<li>[PROCEDURES]</li>
<li>] PLANNING -&nbsp;EFFECTIVENESS&nbsp; - goal orientation </li>
<ol>
<li>,x] ?=which direction am i going to run?</li>
<li>x] doing the right things to acheive a particular outcome</li>
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<li>x] EXAMPLE - PLANNING - SYSTEM&nbsp;- rule of 3 - setting 3&nbsp;goals/tasks&nbsp;for ] today(3), ] this week(3), ] this year(3) &nbsp;</li>
<ol><ol>
<li>] monday vision, ] daily outcome,&nbsp;] friday reflection</li>
<li>x] src=GettingResults-TheAgileWay-by-JDMeier</li>
</ol></ol>
<li>] PROCESSING -&nbsp;EFFICIENCY -&nbsp; i/o ratio++&nbsp;</li>
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<li>x] ?= how am i going to run?</li>
<li>x] ?=what are the techniques that i am going to use?</li>
</ol>
<li>] INPUT - CATCHING your "inbox" <a href="mailto:me@life.com">me@life.com</a>&nbsp;, CAPTURE EVERYTHING</li>
<ol>
<li>] your inbox is NOT just your email inbox, your inbox is all&nbsp;your email inboxes PLUS your telephone, your real(snail) mail box, newspapers, television, your computer, your chats, your SMS,&nbsp; your ..., you get the picture</li>
<li>] src=?</li>
</ol>
<li>] PROCESSING -AGGREGATION filters - ] use aggragators*, 1000+ is not a good #,</li>
<ol>
<li>] EXAMPLE being a TV fan he uses the example of getting his first TIVO, now he has&nbsp;"all you can eat TV", the end result was that he was&nbsp;struggling&nbsp;to make/find time in his day to watch all the tv&nbsp;that he had ..</li>
<li>] SUGGESTIONS/TIPS find a few trusted sources, work on getting the best ones for what your interests are, scott uses a few sites like&nbsp;lifehacker, boingboing, theverge to get all of his tech news rather then trying to read 1000+ different rss feeds</li>
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<li>] PROCESSING - 4 D's QUADRANT </li>
<ol>
<li>] do it - </li>
<li>] defer it - illustration (decide when to do it=plan it)</li>
<li>] delegate it - </li>
<li>] drop it - </li>
<li>x] src=GettingThingsDone-by-DavidAllen" </li>
</ol>
<li>] PROCESSING&nbsp; -4&nbsp;QUADRANTS&nbsp;OF IMPORTANCE</li>
<ol>
<li>] important&nbsp;&amp;&amp; urgent</li>
<li>]&nbsp;important&nbsp;&amp;&amp; !urgent</li>
<li>] !important &amp;&amp; urgent</li>
<li>] !important &amp;&amp; !urgent</li>
<li>x] src=SevenHabitsOfHighlyEffectivePeople-StevenCoveys</li>
</ol>
<li>] PROCESSING&nbsp; ] 43 folders </li>
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<li>] 43 folders, 31 * 1&nbsp;FOREACH day, 12 * 1 FOR EACH&nbsp;month,</li>
<li>]&nbsp;src=?</li>
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<li>] PROCESSING - filter ] email</li>
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<li>] to VS cc</li>
<li>] example of getting his news from the guy at subway&nbsp;</li>
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<li>]&nbsp;PROCESSING - ] pomodoro technique</li>
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<li>] a&nbsp;pomodoro is a measure for unit of time, after each pomodoro you take a 5 minute refresh break, after multiple pomodoros you can take a longer break,]&nbsp;PLANNING pomodoro technique - use pomodor's a unit of measurement to estimate tasks</li>
<li>] src=by Francesco Cirillo, director of XPLabs</li>
</ol>
<li>] PROCESSING - ] SPRINTING </li>
<ol>
<li>] Agile Method</li>
<li>] src=?</li>
</ol>
<li>] PROCESSING.TIP - multiTASKING&nbsp;-</li>
<ol>
<li>x] uses "tablet=ipad" on the treadmill to get 28 hours into a 24 hour day,he is watching his favorite TV episodes while he is working out</li>
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<li>] PROCESSING.TIP&nbsp;- scheduling "time" for your processing your&nbsp;email</li>
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<li>] on your schedule</li>
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<li>]&nbsp;AVOID INVESTING IN&nbsp;"walled gardens"&nbsp;like</li>
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<li>] EX "walled gardens" = twitter,&nbsp;where content is not availabe/hard to find&nbsp;after 2 weeks</li>
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<li>] INVEST in CREATING</li>
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<li>] open source prj&nbsp;] blog posts/articles, ] documentation,</li>
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<li>]&nbsp;INVEST in ANALYSIS</li>
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<li>] measure/record distractions in order to help you identify where and when they are occurring and then teach yourself to avoid them cc RescueTime</li>
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<li>] OUTPUT</li>
<ol>
<li>goals VS accomplishments (i/o ratio) </li>
</ol>
<li>[TOOLS.online apps &amp; services]</li>
<ol>
<li>] <a href="http://www.evernote.com/" target="_blank">evernote</a> - online app that enables you to create "notebooks" of your "data", notebooks can be shared with other evernote users.&nbsp;has mobile app support and</li>
<li>] <a href="http://www.microsoft.com/office/onenote" target="_blank">onenote</a> - app and services by microsoft, similar to evernote, new is a mobile app for iphone and android</li>
<li>] <a href="http://ifttt.com/wtf" target="_blank">ittt</a> - online workflow automation -</li>
<li>] <a href="https://workflowy.com/" target="_blank">workflowy</a> - * new online app for creating ... ] outlines, ]</li>
<li>] <a href="http://www.rescuetime.com/" target="_blank">rescueTime</a> - analysis sw app - that runs on your pc and records the amount of time that you spend in each app. you can review these reports on a periodic basis to determine potential problem areas</li>
<li>] <a href="http://www.instapaper.com/" target="_blank">instapaper</a> &amp; bookmarklets - Scott says it enables you to use kindle in the bathroom to read up on on all the interesting news&nbsp;articles that you didnt have time to read at the office. &nbsp;</li>
<li>] <a href="https://www.dropbox.com/" target="_blank">dropbox</a> - online storage app and service - the app synchs the various files that you are storing online,</li>
</ol>
<li>[TOOLS.other ] </li>
<ol>
<li>] hipster PDA - synching to paper -</li>
<li>] 43 folders -&nbsp;</li>
</ol></ol>
<h2>[REFERENCE]</h2>
<ol>
<li>(id=#) ] my lj/time_management=productivity - tm_productivitiy_systems -</li>
<li>scotts blog article&nbsp;<a href="http://www.hanselman.com/blog/ItsNotWhatYouReadItsWhatYouIgnoreVideoOfScottHanselmansPersonalProductivityTips.aspx" target="_blank">Its not what you read, its what you ignore</a>&nbsp; with link to&nbsp;the video presentation (45:00)</li>
<li>about scott -</li>
<li>about me -</li>
<li>about sospep</li>
<ol>
<li>overview -</li>
<li>introduction -</li>
<li>getting started -&nbsp;</li>
<li>features -</li>
<li>benefits -</li>
</ol></ol>
&nbsp;
[POSTing]
<ol>
<li>Another Excellent presentation by Scott. Definetly worth the 42 odd&nbsp;minutes of your time, if you don't have that 42 minutes to invest right now ive summarized (what i beleive) to be are the key points/highlights&nbsp;<a href="/view/task/1261#tabs-2" target="_blank">here</a> in a 2 page&nbsp;2 minute read. See ... you've just gained 40 minutes, your already being&nbsp;more productive.</li>
</ol>
<h3>[DEST] </h3>
<ol>
<li>dest = g+ comment,</li>
<li>dest = scotts blog comment</li>
</ol><hr /><ol>
<li>] quote - type FADE in, then keep typing</li>
<li>]</li>
<li>]&nbsp;PROCESSING - ] SCALING*&nbsp;&nbsp;cc my mem=] "do as little as possible, as many&nbsp;times&nbsp;as you can", cc UOW, d tasks. VS actual</li>
<li>]</li>
<li>] ignore as much as you can, in&nbsp;order to</li>
<li>] Focus on 'what' captures your attention,</li>
<li>] exploit&nbsp;'that' in as many ways as you can</li>
<li>]</li>
<li>] info anology 1 - coding - 2 books ,&nbsp;&nbsp;</li>
<li>] in the beginning ... there was only a couple of books that held&nbsp;all the worlds information (FADE IN to books ="C", "Assembly")</li>
<li>] &nbsp;</li>
<li>] danger signs -</li>
<ol>
<li>] one more week, one more month, ...</li>
<li>] HOPE is NOT a strategy - letting life happen</li>
</ol>
<li>] effectiveness (goal )</li>
<ol>
<li>&gt; ] juxtaposeD [&lt;</li>
</ol>
<li>] efficency&nbsp; ( process oriented )</li>
<li>]</li>
<li>] PROCESS - TRIAGEing your-INBOX</li>
<li>]</li>
<li>] Nature of work</li>
<ol>
<li>src=DavidAllen</li>
<li>] pre-defined , ] scheduled</li>
<li>] appears</li>
<li>] defining work - scotts comment on this being where your focus should be</li>
</ol>
<li>] 4 D's</li>
<li>x] 4 Q's</li>
<ol>
<li>] crisis | preparation | interuption | Trivial</li>
<li>] phone/inpersion | project work | im, test, em | twitter, web, news</li>
</ol>
<li>] drop things - communication is fault tolerant, you are not a failure, its its important it will come back to you</li>
<li>x] 3 outcomes</li>
<li>] EFFICIENCY ?homowner? = all data streams - sort by signal/noise</li>
<ol>
<li>ex PRI 1] phone 2] em.work 3] em.personal 4] twitter 5] google reader 6] tivo</li>
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<li>] 21:00 -</li>
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 &nbsp;

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